PowerPoint 2010/2011/2013 – Part Two

In this lesson we will add sound, motion, and special effects to the presentation we created in the previous lesson.

Instructions:

Read through the set of learning objectives. This is what you should know when you finish the lesson.

Watch the YouTube videos before starting the lesson.

Complete every step in the assignment, in the order given. Do not skip steps.

When you have done all of the steps, fill out the Check for Understanding (CFU) form.

A completed CFU for every lesson, in-class and homework, is due to be turned in during your next class. 

The CFU forms are not to be submitted by email.

Where there are differences between software versions, the instructions for PowerPoint 2010 are in Black, for the Mac are in green and for PowerPoint 2013 are in blue.

Summary of Key Points:

Modify a slide master.

Use the crop tool to hide part of a picture.

Add inner shadows to shapes.

Format a shadow to add a blur effect.

Apply and remove special effects to pictures.

Set timings on slides to make them automatically advance during a presentation.

Set up a loop to run the presentation continuously.

Add transition effects to slides.

Add animation effects to create miniature film clips.

Videos:

Transitions

Slide Master

Combine Images

 

Open the Events PowerPoint you created in the previous lesson.

Use the Slide Master

Watch this YouTube video Slide Master

or watch this one for the MAC Slide Master for Mac

 

  1. From the View tab of the ribbon click on the Slide Master icon. [ALT  W  M]
  1. You’ll see a column of slide masters on the left. Click on the top one. This is the primary slide master

Changes to this primary slide master affect all of the other, secondary, slide masters. Below it you’ll see secondary slide masters, one for each of the “slide layout” options. 

  1. Insert an image of a “greeting card” into the top right corner of the primary slide master. In PowerPoint 2013, from the Insert tab select the Online Pictures icon ALT  M  F].

This image will appear in every slide in the presentation. You may have to resize the graphic to make it fit in the corner of the slide.

  1. Right click on the primary slide master. Select Format background. Add a background fill effect. I used a texture.

Did it populate into the secondary slide masters?

  1. Undo the background fill effect. The keyboard shortcut is Control and Z.
  1. From the Slide Master tab on the ribbon, click on the Close Master View icon [ALT  M  C]. You should be seeing the Normal View window.

To my great surprise, I am seeing the graphic in the corner of my slides, but not the new background fill effect  That’s because changes to the slide master background doesn’t affect existing slides, only new ones.

 

 

Combine Images

Watch the first two minutes of this YouTube video   Combine Images

  1. Insert a new slide (Ctrl + M). The default background effect should appear in it.
  1. Right click at the top of the slide and Choose Format Background.  Click on the “Apply to all” button. The default slide background will now appear in all of the slides. Close the dialog box or task pane.
  1. Type “Combinations” in the title box
  1. Insert a picture of a can [ALT  N  P] In PowerPoint 2013 use [ALT  N  F].
  1. Insert an oval shape [ALT  N  S  H]. 

Right click and format the background of the shape to include a picture.

12.   Click on the can image. Click on the Pictures Tools Format tab.

Click on the crop icon [ALT  J  P  C].

Use the cropping handles to drag down and hide the top part of the can.

13.   Resize the oval shape vertically to make it a cigar shape.

Drag it across the can picture, close to the top of the can.

Resize the oval so it matches the width of the can.

Move it up or down as needed to align it with the top of the can.

BTW, you can use the Ctrl key with the arrow keys to gently nudge the image into position.

 

 

  1. Click on the oval and then, on the Pictures Tools Format tab, click on the Picture Effects icon [ALT  J  P  F].  (This may not be available on a MAC)
  1. Choose Shadow and apply an inner shadow. Use the Inside Center option.

Choose Shadow again and select Shadow Options.

 Increase the blur effect to 30%. Close the dialog box or task pane..

Did you get something similar to the video?

  1. Click on the oval and then on the Pictures Tools Format tab.
  1. Click on the Artistic Effects icon [ALT  J  P  X].
  1. Experiment with applying different effects to the oval.
  1. Remove the effects.
  1. Create your own combination of two shapes on the same slide.

Automatic Slide Transitions

We want our slides to advance automatically instead of waiting for us to click or type. 

  1. Go to Slide Sorter View [ALT  W  I]. Press Ctrl + A to select all of the slides.  In PowerPoint 2010 you will see an orange halo around each slide. In PowerPoint 2013 you see a red outline on each slide.
  1. On the Transitions tab, Transitions To This Slide group, set the “Advance Slides After” timer to three seconds (00:03.00) [ALT  K  I].  In the slide sorter window you will see a 3 appear below each slide. All of the slides are now set to appear for 3 seconds. After 3 seconds the next slide will appear.
  1. Click on the Celebrations slide.  Set the “Advance Slides After” timer to eight seconds. Do the same thing for the “Action” slide. 

We want the presentation to start over at slide one instead of suddenly ending. 

  1. On the Slide Show tab click the Set Up Slide Show icon [ALT S  S]. Choose “Loop Continuously until ESC.” Click OK. Now, when you run the presentation, PowerPoint will return to the first slide after the last slide appears.

We can also add graphics in-between slides. Watch these YouTube videos. Transitions in 2010 and Transitions in 2013

 

  1. Still in slide sorter view, click on one of the slides. Add a transition effect to that slide [ALT  K  T]. Click on each slide in turn and add a different transition effect to each one.  You should see a small icon appear next to the timing number below each slide. This tells you that an animation or transition effect is turned on for that slide.
  1. Press F5 to run the show. After slide one appears for the second time press the ESC key to exit the presentation.

Did the slides advance automatically?

Did the transitions work?

Did the presentation restart?

Animations

  1. Go to the Normal View [ALT  W  L] and select  the Celebrations slide. We want to create a short animated movie on this slide.  
  1. Click on the banner shape. On the Animations tab click on the Add Animation icon [ALT  A  A  A].
  1. Select “More Motion Paths” Click on the “Diagonal Up Right” option to select it. Click Ok.

The motion path will appear on the slide.

  1. Click and drag on the red end of the motion path so the arc goes up and across your central graphic. Make sure the green end of the path stays in its original position.
  1. Click on the balloons graphic. On the Animations tab click on the Add Animation icon [ALT  A  A  A].
  1. Select “More Motion Paths” Click on the “Up” option to select it. (Note: you probably will need to scroll down to find it in the list of options. Arc Up is a different effect from the one we want.)  Click Ok.

The motion path will appear on the slide.

  1. Click and drag on the red end of the motion path so the path extends to the top of the content area. Make sure the green end of the path stays in its original position.
  1. Click on the Fireworks image. On the Animations tab click on the Add Animation icon [ALT  A  A  A].
  1. Select “More Entrance Effects.” Click on the “Zoom” option to select it. Click Ok.
  1. Click on the Animations Pane icon [ALT  A  C].

The task pane will open and you should see your three animation effects listed. You can change the sequence of the effects by clicking on an effect and using the reorder arrows at the bottom of the task pane. In PowerPoint 2013 the re-order arrows are at the top of the task pane. Don’t make any changes.

  1. Click on the first animation in the Animation Pane. You can now use the Start, Duration, and Delay options on the Animations tab.

We want the banner shape animation to be automatically triggered when the slide is displayed, but not to begin right away so we will add a delay of half of a second. We want the movement of the banner to take two seconds to go across the slide. 

  1. Set the Start option to “on click”, the duration to 2.00 seconds, and the delay to 0.50 seconds. 
  1. Click on the second animation the balloons. We want this effect to combine with the banner movement so we will use the Start setting of “with previous.”
  1. Set the duration to 1.00 second and the delay to 2.00 seconds.
  1. Click on the third animation. We want this effect to start after the other effects.
  1. Set the Start option to “after previous”, the duration to 1.00 second, and the delay to 1.00 second.

We want to customize the fireworks animation so it flashes (repeats).

  1. Click on the third animation in the task pane.

A drop down menu icon appears to the right of the animation name.

Select the drop-down menu arrow and choose Timing.

 Set the repeat option to 3 and the duration to 1 second.

Click Ok.

FYI: Another way to make an object flash is to add an Emphasis effect called flashing.

  1. Click the play icon in the Animation Pane to test the effects. In PowerPoint 2013 select the first animation in the list and then click on the  Play From” button.
  1. Make changes to the duration and delay settings to see what happens.
  1. Close the animation task pane. Save the file as Events2.

Practice

Open PowerPoint 2010 and create four slides about a topic that interests you.  The presentation should include all of these elements:

Additional Reading

http://bus91L.altervista.org/Ideas/PresentationTips.htm

Instructions for the Check for Understanding (CFU) form.

A CFU form is turned in for every assignment.

Starting with the line for your name, copy and paste the CFU form into a Word document.

Fill in your name, date, section number

Circle (or indicate by highlighting) a Y or N response for each statement. I do not subtract points for No answers.

Below the list of Y/N statements, insert ONE screenshot of any part of your work. I just need to see something to prove that you did the assignment. I don’t need to see all of the assignment.  Resize the screenshot, if necessary, so both the form and graphic can fit on one page.

A copy of the CFU is due to be turned in during the next class session.  I do not accept CFU’s through email.

 

Name _______________________________      Date___________       Section _______

Check for Understanding – PowerPoint Basics Part Two

Y/N I can modify a slide master.

Y/N I can use the crop tool to hide part of a picture.

Y/N I can add inner shadows to shapes.

Y/N I can format a shadow to add a blur effect.

Y/N I can apply and remove special effects to pictures.

Y/N I can set timings on slides to make them automatically advance during a presentation.

Y/N I can set up a loop to run the presentation continuously.

Y/N I can add transition effects to slides.

Y/N I can add animation effects to create miniature film clips.

 

Effectiveness Questions to discuss with your team

What do I know that I didn’t know this time last week?

What can I do now that I couldn’t do this time last week?

What could I teach others to know or do that I couldn’t teach them last week?